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Human Resources Assistant

Human Resources

Vacancy Number 300333

Position Type: Regular, full-time non-exempt position with full, competitive benefits package
Opens: 09/04/13     Closes: 09/19/13

Salary: $28,939 - $31,500

Provides administrative and complex clerical support to the Office of Human Resources.  Primary responsibility is to serve as receptionist to busy Human Resources Office.  Position also processes Tuition Remission, provides support for training and benefits, and assists job candidates in using the computer kiosk to apply for positions at UB.    

Specific responsibilities include:
Receives, screens and directs calls and visitors.  Addresses a variety of routine questions and triages more complex issues to appropriate staff member.
Receives various forms from campus personnel; reviews forms for completeness based on knowledge of policies and procedures; processes completed forms. Complete employment verifications as needed.
Coordinates tuition remission program; performs initial review of tuition remission forms for completeness; maintains spreadsheet for bursar’s office and USM reporting; sends UB forms to other institutions within stated deadlines.
Responsible for I-9 process, tracking new hires who need to complete the form, communicating with new employees and departments, and ensuring compliance.
Assist job candidates in applying for positions at UB using the computer kiosks.  Also assist employees with completing online processes, such as the I-9 and creating an account with Central Payroll.
Supports benefits by creating new hire packets, updating paperwork, and receiving and reviewing forms as they come into the office.
Assist with special events sponsored and/or organized by the Office of Human Resources

Requires high school diploma and two years of administrative experience, preferably in Human Resources or higher education environment.  The ideal candidate will have excellent customer service and communication skills, proficiency in Microsoft Office Suite, and the ability to handle multiple priorities in a fast-paced office.

Qualified applicants are considered for and treated during employment without regard to race, color, religion, national origin, citizenship, age, marital status, ancestry, physical or mental disability, medical condition, veteran status or sexual orientation. Solely to help us comply with federal and state Equal Employment Opportunity record keeping, and other legal requirements, we invite you to complete the following information. Please note that completion of this information is voluntary. Refusal to complete this information will not subject you to adverse treatment. The information you provide is confidential and will be kept separate from your other applicant information. This information will be used for data reporting requirements and will not be considered in making any employment decisions. 

We appreciate your interest in the Human Resources Assistant vacancy.  Please review and print the information below before you visit to apply.

Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies

The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.



Before you apply:

Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

When you apply:

•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.


Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT

above and below the required data for the four categories shown above.

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.

1. Current and Prior Employment/Work Experience:

•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

•Use the dropdown to enter your highest education level.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

•After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: There are three questions requiring a yes or no response. After you answer these three questions, click “Submit.” This leads you to the Submit Online Application page.


To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:

My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.

If you have trouble viewing our job postings or using the Candidate Gateway online resume submission process, please call Human Resources at 410.837.5410 to ask for Candidate Gateway help or e-mail


External applicants: Review the vacancy announcement at and click the external applicant link to apply.

Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.

UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

  • Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
  • To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
  • Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.