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Hiring Checklist

Use the lists to identify which forms are needed when hiring employees or renewing contracts at UB. Links to forms are provided for all UB HR forms.

All contracts must be hand-delivered to Human Resources two weeks before the start date. Please date stamp all contracts upon delivery.

UPDATE: All I-9 Employment Eligibility Verifications will be processed by the Office of Human Resources. All new employees must complete the online I-9 form through MyUB by the end of their first day of work. They must present supporting documentation/identification within three business days.

Adjunct
Contractual I and II
Graduate Assistant
Student Assistant
College Work-Study

Adjunct

For a new adjunct, submit:

For a renewal adjunct,submit:

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Contractual I and II

For a new contractual I and II, submit:

For a renewal contractual I and II , submit:

  • Contractual I and II contract
  • Contractual II forward the renewal letter at least 2 weeks prior to the date of the renewal.

Note: Contingent II employees are eligible for a Cost of Living Adjustment when granted by the State Legislature. Generally, these increases begin on July 1st. Renewal letters must be forwarded to HR at least 2 weeks prior to July 1st, in order to allow sufficient time for HR to set up the new pay rate and for Central Payroll to process the increase.

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Graduate Assistant

For a new graduate assistant, submit:

For a renewal graduate assistant, submit:

Graduate Assistant Contract

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Student Assistant

For a new student assistant, submit:

For a renewal student assistant, submit:

Student Assistant Contract

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College Work Study (CWS)

For a new college work study student, submit:

For a renewal college work study student, submit:

Federal Work-Study Agreement Form

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