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Technology for Students Program

The Technology for Students Loan program allows University of Baltimore students to borrow audio visual (AV) equipment and computers for school or personal use for the purpose of enhancing instruction. The program is supported by the Office of Technology Services’ Classroom and Media Services group.

There are two arrangements available for students to borrow AV equipment:

  • University of Baltimore students can check-out equipment on a first come, first served basis.
  • An instructor can arrange reservations as detailed in this document.


Eligibility: Under the Technology for Students Loan program, AV equipment can be checked out by a student with a current University of Baltimore ID card showing a valid semester sticker. Laptops can be checked out by a student with a current UB ID card and another photo ID such as a driver's license. Students may not check out equipment to lend to someone else.

Advance Reservations: Instructors can arrange equipment reservations for his/her students. Equipment available based on an instructor’s advanced reservation can be checked out only by students listed on the class roster submitted to Instructional  Technologies.

Availability: Requests are granted based on the following priority: UB lectures, official UB events including class projects and assignments, UB events sponsored by registered student organizations, then UB student personal use.

Loan Duration: Loans through this program are available for a maximum of 48 hours during the week or 72 hours over a weekend, based on equipment availability.

Fees: All AV equipment loans are free. A five dollar late fee per item you will be assessed each day a loan exceeds the duration noted during check-out. If a laptop is returned late, you will be assessed a late fee of $5.00 per hour, with a maximum of $25 per day.  

Liability: Other than normal wear and tear, the student is responsible for returning all equipment in the same condition as it was received. Students will be held financially responsible for any lost, stolen, or damaged equipment. In the case of lost or damaged equipment, the student will complete a Damage/Loss Assessment Fee form. The borrower will be responsible to pay the replacement cost of equipment not returned or returned equipment that is damaged beyond repair. Costs assessed against the borrower will be treated as any other debt owed to the University, and failure to pay as required may result in loss of student privileges and benefits.In case of a theft of the equipment, the borrower must present a copy of the Police Report stating the conditions of the theft. The borrower is still responsible for the replacement cost.

User Files: Data and files stored on borrowed AV equipment are the responsibility of the user. Camera memory is erased when the equipment is checked back in with OTS.

Media: All media is provided by the user. OTS does not provide blank media (8 mm, DVD-R, etc) upon check-out.

Check out: All equipment must be checked out from Business Center 002. A staff person or lab assistant must be present.


Advanced Reservations
An instructor may reserve equipment for a specific assignment. This allows students in that class to borrow equipment and plan for its availability. An instructor must submit reservations through the OTS Call Center at least two weeks prior to the request. To ensure equipment availability, the instructor must provide:

  • class roster
  • equipment needed
  • assignment dates and duration

Equipment Check-out

  1. When checking out equipment, a student:
    • must present a valid University of Baltimore ID card with a current semester sticker. Students may be requested to supply a second form of ID, such as a driver’s license or passport.
    • must demonstrate operational knowledge and mastery as defined by OTS professional staff
    • will discuss the duration of the loan with the OTS staff person or lab assistant (same day or long term).
  2. OTS will make a copy of the student’s ID.
  3. OTS staff will demonstrate that all equipment works.
  4. The student will sign the Check-out Log, which also serves as the User Agreement. By signing the Check-out Log, the student is agreeing to all aspects of the User Agreement. A copy of the User Agreement can be provided upon request at the BC002 checkout counter.
  5. Upon completion of the check-out, the student accepts responsibility for the equipment and all accessories.

NOTE: Unless a course instructor arranged for an advanced reservation, equipment is available to students on a first come, first served basis .

Equipment Check-In

  • When checking in equipment students need to bring all pieces, components and bags related to the equipment borrowed.
  • The OTS staff member will review the return to make sure all visible components are being returned and in working order.
  • The borrower will fill in the appropriate blanks in the Check-out log book.

Late Returns

  • If equipment is returned late, the borrower will need to complete a Late Fee or Damage/Loss Assessment Fee form.
  • A five dollar per day late fee may be assessed to any loan exceeding the duration discussed during the check-out procedure.
  • Extenuating circumstances will be considered only if OTS personnel in BC002 are notified before the equipment becomes past due.
  • If a student anticipates a problem with returning the equipment on time, s/he must speak with a Client Technologies staff person in BC 002 (410.837.5489) or the OTS Call Center (410.837.6262) prior to the expected time/date of return. Voicemail messages will not be accepted as ample notification.
  • Any disputes regarding late fees will be decided upon by the OTS Lab Manager or Instructional Technology Coordinator.